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| 5 MIN READ

Integrate Your Benefits Administration and Payroll Software

For many companies, especially those in growth mode, knowing which software to add to their HR suite, and how to integrate them, can be a struggle. Perhaps purchasing out-of-the-box software solutions that handled different functions made sense in the beginning. But what should you do as your company grows? Has your software scaled with you? And is it playing nicely with other software? 

Does your benefits administration software work with payroll?

Building an integrated system is similar to the way some companies construct teams. When you’re building a team, you want it to possess as diverse a skillset as possible. And, you want your people to work well together. The same is true for your software.

Typically, software integration involves making sure that the independent pieces of software work well together. There are a number of reasons why integration is important, including:

  • Improving quality and reliability
  • Cutting down on redundancies
  • Staying compliant with federal and local regulations

If your company is using different solutions to manage benefits administration and payroll, then making sure they function well together can be good for business and for your people.

When your benefits administration software doesn’t play well with your payroll software—or vice versa—this can put a strain on members of HR and your employees.

However, when benefits and payroll software sync up, it can mean:

  • Less administrative work; and
  • Secure access to important data.

We’ve broken down the details of these three key benefits below.

BeneTrac helps foster collaboration across different systems. The software can import or export your payroll data. And, as a BeneTrac administrator, you can upload data to your payroll system or vendor, and export it to BeneTrac. The system will also send a deduction report back to your payroll contact. Request a demo, and discover more.

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As technology evolves, some search for the magic tool that handles every core HR function. Short of that, most continue to rely on trusted, vetted solutions that handle specific HR needs, and work well together.

However, there can be hiccups, especially when different programs are either outdated, or simply not built to scale over time. For example:

  • Relying on outdated platforms can increase the likelihood of errors, inefficiencies, or lost data,
  • And while some solutions might promise you savings, they can actually cost you money in hours, redundant data entry, and technology support.

Sync up payroll and employee benefits software

Sync up payroll and employee benefits software

Yes, HR software might exist in silos. But still, it’s important that they perform the way you need them, especially when you need them to get along.

Here’s a deeper look at two reasons why integrating your benefits administration and payroll software can be good for you, your business, and your people.

1. Cut down on redundant administrative work

When your payroll and benefits administration software are synced up, you only need to enter employee information once, and the information will update across platforms. No more bouncing from system to system every time there’s a change to an employee’s status.

  • You can load new hires, terminations, and demographic changes directly from your payroll system to your benefits administration software.
  • You can also create a recurring Excel report, and upload it to your benefits administration system every pay cycle.

By cutting down on redundant administrative work, you’ll have more time to focus on core business issues related to recruitment, retention, and employee engagement.

2. Manage and facilitate secure access to data

When payroll and benefits administration are integrated, a number self-service features can become more effective.

  • Employees can log into the system and quickly access information about things related to payroll, and their benefits.
  • Payroll and benefits systems both contain sensitive information and data, such as salary information, social security numbers, and information related to an employee’s health. As an administrator, you can set rules around things like auto-enrolling, tax percentages, dependents, and tiers of benefits.

When employees can access this information easily, they can find the answers they need without having to ask you. And when they do have to check with you, it can be easier for you to help them when software is integrated.

By integrating payroll and benefits administration software, you can improve workflow, communication, and efficiencies across the company.

Ideally, your benefits administration software can help spur a more seamless workflow experience across different parts of the HR landscape. And, when systems sync up, it can help minimize employee confusion or frustration when they need answers.

If you’re not sure how well your software will sync up, be sure to ask your current vendors, especially if you’re adding a new tool to your HR suite. This can help you decide which pieces are right for you now, and for where you’re headed.

Are you considering the costs associated with purchasing, learning, and training on a new benefits administration system? If so, then you should also consider the costs of staying with a system that no longer supports you and your employees. Contact a BeneTrac representative, and start a strategic conversation today.

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